Below you will find important bridal show information i.e. – show day info, set-up, etc. If you have any questions after reviewing the information please don’t hesitate to contact us!
NOTE: Specific booth info such as your booth number can be found on our Booth Floor Plan. We will email this out a week before the show!
HAELTH AND SAFETY COMPLIANCE:
The Most Incredible Bridal Show and The Conexus Arts Centre monitor and ensure the show complies with any provincial health regulations in effect on the day of the show in order to keep all our guests and your staff healthy (i.e. food and drink samples, physical distancing, masking etc.)
YOUR BOOTH:
The standard booth is 10ft wide x 8ft deep. Your booth includes an 8ft high back drape, 3ft high side drapes and one 8ft draped table with a white table cloth (table is 8ft long x 2.5ft wide). All draping in your booth is black. Your booth also includes 2 chairs. You booth is located in the main ballroom/adjacent ballroom unless otherwise requested
If you have booked a mini-booth you are provided one 6ft draped table with a white table cloth (table is 6ft long x 2.5ft wide). All draping is black. Your table also includes 2 chairs. Your booth is located in the smaller ballroom, or adjacent siderooms.
If you have booked a boutique space you are provided one 4ft draped table with a white table cloth (table is 4ft long x 2.5ft wide). All draping is black. Your tabletop also includes 2 chairs. Your space is located upstairs off of the main entertainment stage.
Booth/space type as chosen on registration form. Space allocation will be managed and decided on by event organizers. Booth requests will be taken into consideration; however event organizers may reassign space if competitor booths are deemed too close in proximity. Event organizers reserve the right to adjust booth space as needed.
EXTRA TABLES:
If you require additional tables, you can receive an additional 8-foot table, with tablecloth only, free of charge, please let us know
If you would like your extra table draped, or additional decor items please reach out to our supplier directly to make arrangements.
Note: If you have already requested an additional table/chairs it will be in your booth when you arrive.
SET UP:
Your booth number will be on a sign in your booth space so you can easily find your space. Please leave this info displayed in your booth to make it easier for show attendees to find your booth. Also, if we designated your booth as a signing booth (meaning you sign couples programs when they come to your booth), your booth will have a red heart displayed. Please ensure you leave this heart displayed so couples can easily see who is a signing booth and who is not.
We have a number of wedding show helpers roaming around, they will have badges on asking “How can I Help?” Please feel free to ask them any questions and we will do our best to help.
Vendor must be set up and ready by 11:30am the day of the show. Take down of your booth space may start at 4:00pm once the fashion show has started. Loading ramps will close by 11am on the morning of the event, please ensure you are unloaded before this time.
Fashion Show ends approx 5pm, please wait as attendees exit via the front doors before continuing with vehicle loading if using main entrance.
The Vendor is responsible for setting up and tearing down their own displays as well as arranging any additional materials they may require.
Loading Ramps are not open to foot traffic! If you are not backing up a vehicle on the ramp, you are not permitted to go in and out of the loading ramp doors! Please ensure you use the front doors/elevators for all non-vehicle loading/unloading. Many companies use the ramps, so please be as efficient as possible. Do not unload items one at a time and haul to your booth. Instead unload all items onto trolley etc, move vehicle from the ramp, then move items to booth space. Do not hold up others at the ramp!
BOOTH VIEWING:
Couples will have from 12:00 until 4:00 to meet with you and view your booth exhibits. At 4:00 the fashion show will start in the main theatre.
ELECTRICAL:
If you have ordered electrical it will be available at the back of your booth when you arrive. Electrical is $79 per booth.
FOOD SERVICE:
As always, free coffee will be available in the South West Corner of Convention Hall while you set up. The Conexus Arts Centre will have a food concession in the Theatre Lobby (Located on the main level). In the morning you will be able to get breakfast items such as muffins etc…. They will add lunch items at about 11am. Please set up early enough so that you can grab a bite to eat before the doors open.
YOUR STAFF:
If you have staff arriving to help you in your booth please have them use the main front doors. Please have them indicate to the door staff which company they are with and they will be admitted free of charge.
SWAG BAGS: If you are providing items to go in the swag bags for couples, these must be delivered to our drop-off location in Regina in advance as listed on your contract. Otherwise, these items will not make it into the swag bags.
PROGRAM ADVERTISMENT: Booths have the option to place an ad in the program for the bridal show, please see your contract for pricing and due dates.
GENERAL:
Booth/Vendor Rules and Regulations
-Space allocation will be managed and decided on by event organizers. Booth requests will be taken into consideration; however event organizers may reassign space if competitor booths are deemed too close in proximity. Event organizers reserve the right to adjust booth space as needed.
-Vendor must leave space in same condition as when first occupied. Vendor will be charged for any damages to the exhibit space.
-Booth display, merchandise and staff may not protrude from the booth. Booth display cannot interfere with any other vendors display or space, it cannot obstruct exit aisles or doorways of the venue. Soliciting business must do so within the confines of their exhibit space only. Exhibitors are not allowed to distribute elsewhere in the public areas.
-Show is a family friendly event, vendors are not allowed to showcase or sell anything that is not considered family friendly. Please contact show management if you are unsure. Show Management reserves the right to implement vendor restrictions should booth display be inappropriate.
-Open flames are prohibited.
-Vendors playing music or using visual presentation products are requested to keep the volume minimized in respect of other vendors.
-The booth must be always staffed during show hours.
-Booth cannot be shared with another business. Literature/Information in booth must belong to the business registered to that booth only. Subletting the booth is not permitted. Use of the booth space is limited to the one vendor only.
-Booths handing out food/drink, liquor samples, or providing beauty services must fill out additional forms for Sask Health Authority and/or Sask Liquor and Gaming and comply with all rules as laid out by SHA/SLGA.
-WIFI is available free of charge. Hard wired internet is not included in the cost of your booth and can be ordered from the venue prior to the show.
-Electricity is not included in booth space, but can be added for an additional charge of $79 ber booth.
CASL
-Due to rules in regards to CASL legislation, lists of attendees and contact info will not be provided to individual booths. Please ensure to manage and collect your own attendee lists at your booth.
-Attendee data or mailing list info collected by Vendors at Show may not be shared, sold or distributed and are for the exclusive use of that Vendor. It is the responsibility of the vendor to ensure safekeeping of any data and the Vendor must comply with the CASL (Canadian Anti-Spam Legislation).
-If you collect information from attendees at the Show, each attendee must “Opt In” with a ballot/data entry method to give their permission to be contacted via email or phone as per the Canadian Anti-Spam Legislation (CASL). Any vendors not complying with these regulations can be subject to large fines/penalties by the Government of Canada.
Prizes
Grand Prize Draws:
-Please bring the prize with you to the show, and our team will come around and collect it from you.
-Ensure to include all rules and regulations with your prize, our team does not print or package your prize for you.
-Prize terms and conditions, and their value must be clearly printed and included as part of package provided
-Vendors/Employees of vendors at the show are ineligible to enter for any of the grand or booth prizes offered at the event.
Booth Draws:
-Vendor prizes/draws at the booth are optional and not the responsibility of the event or event organizers.
-Prizes value, contest terms and conditions, must be clearly posted. Prizes must not be misleading in any way for attendee’s.
-Vendor booth’s contest/prizes must not be used to promote any item or service for which the company is not a representative. Show Producers are held blameless and without obligation from any claims that may arise from a recipient accepting the prize or giveaway.
-Show Producers reserve the right to cease any prize and/or contest which do not ahere to the rules.
Insurance and Liability
Vendor is responsible for obtaining the proper liability insurance for their booth space at the show, and are not covered under the venue or show producer/organizer’s insurance.
Proof of insurance will be required via a certificate in advance of the event. Vendors who fail to provide this may not be allowed to exhibit at event.
No insurance? Don’t worry! You can purchase a 1-day exhibitor insurance from PAL insurance. Packages start at only $10 for a basic 1 day package and can be done online in less than 10 minutes! See link below. THANK YOU for staying committed to keeping attendee’s and venue’s SAFE!
https://www.palcanada.com/index.php/en-us/event-participants/exhibitor